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Feb/10/2013 - 06:31:51 am

How to Manage Your Document Review Process Correctly

The document review process can be long and tedious, but by staying organized well before document review becomes necessary, you will be doing yourself a big favor. Also, learn to automate the process with top of the line software and a service that organizes any found data for you effectively.

The document review process can be overwhelming for an attorney’s office, but by properly rolling things out, an attorney can actually get the better of the review process. There are many document review services out there, but the main thrust of these businesses is the same; by storing data more thoroughly, you can speed up the document review process and become a lot more efficient at the same time. Proper data storage is the key to a good document review. A well prepared attorney knows how to automate this process as much as possible and speed up the process all while making it more accurate at the same time.

The first step is to put data where it belongs in the first place. Simply saving everything into the same folder on your hard drive is not adequate. The best offices will put like files together in order to have everything that belongs together in the same place when it comes time to retrieve files. For example, having all business contracts in the same folder, alphabetized by client or organized by contract date will make finding exactly what you are looking for much easier. When you know where to find your files, the document review process becomes a lot easier.

Next, you will want to automate the process. Knowing where your files are is important, but this doesn’t help you scan through them any faster. If you have a thousand files to search through, having a software program that can read through them and flag keywords and phrases will help you sort through your documents much more quickly. A busy office will have tens of thousands of files to search through and doing this by eye doesn’t save time. A single computer program can read quicker than a team of humans can, so this is the best way to go. Document review software has a price attached to it, but the time and labor that it will save you makes this software well worth the price tag.

The best way to do this is to have a good filing system to begin with. The more organized you are beforehand, the easier finding files and important clauses will be when the time becomes necessary. Stay organized and you will save a lot of time down the road.

Finally, you want to make sure that things are conducted in as professional and efficient of a manner as humanly possible. Finding files that are relevant is one thing, knowing what to do with them is another. Once your data is being uncovered, you need a good way to organize that data so that a court can understand what is going on. Document review is great, but it serves a higher purpose. Organizing and laying out data appropriately is the only way to make document review services as worthwhile as possible. Make sure that whatever service you choose has a good method of applying what they have found to whatever scenario you might find yourself within.

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